Accounts Payable and Purchasing Clerk at Inception Sciences
San Diego, CA, US

Responsibilities include:

  • Perform full A/P functions including matching purchase order, receiving documents, coding invoices and payment processing

  • Assist in month end close duties including account reconciliations for prepaid accounts and A/P aging report, prepare accruals, input journal entries and bank transactions.

  • Reconcile monthly credit card statement

  • Update accounting schedules to track patent, outside research and development costs

  • Reconcile invoice items, prices and receiving signatures

  • Maintain vendor files

  • Responsible for the petty cash box including replenishing and reconciling disbursements

  • Verify and prepare report for Form 1099-MISC annual filings to IRS and distribution of of Form 1099-MISC to recipients

  • Purchasing responsibilities to include but not limited to:

    • Create Purchase Orders

    • Obtain authorization signatures

    • Place orders

    • Order follow up

    • Vendor management


  • Attention to detail, strong organization skills and an appropriate sense of urgency and accountability

  • Strong computer skills – Microsoft Excel & Outlook

  • Project management/time management skills

  • Basic accounts payable knowledge, as well as solid analytical, research and resolution skills

  • Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness

  • Strong written and verbal communications skills

  • Strong interpersonal skills, positive attitude, and professional bearing


  • Associate's degree in Accounting or any business-related field preferred and minimum 3 years of accounts payable experience

  • Great Plains Accounting