Office Manager at Inception Sciences
San Diego, CA, US

Inception Therapeutics is seeking a talented and enthusiastic Office Manager located in San Diego, CA.

Inception Sciences is a multi-disciplinary discovery engine founded in 2011 with Versant Ventures to build and launch transformative new biotechnology companies. Inception’s integrated chemistry, biology and DMPK expertise and capabilities coupled with a successful track record have enabled Inception to become an established leader in new company creation.

Essential Duties and Responsibilities:

  • Provide administrative support to the management team including calendaring and travel support, internal meeting support and expense reporting
  • Maintain basic administrative systems (i.e. phones, copier/fax machines) and common areas (i.e. diner and supplies rooms)
  • Make contacts and correspondences of a sensitive nature inside and outside the company
  • Develop, implement, and manage general company operations, work flows, and procedures as appropriate
  • Organize and coordinate company events
  • Support Administrative group with various duties including the coordination of outside consultants providing professional services
  • Assist with certain facility related maintenance oversight including maintaining safety records and permits, including serving as a member of the safety committee
  • Coordinate meeting and travel logistics for partners, speakers and job candidates
  • Greet and welcome all visitors and securely manage the front entrance
  • Coordinate shipping activities and serve as the shipping contact
  • Maintain required Federal and California required postings for the Company
  • Coordinate Workers compensation-handle employee injuries and claims
  • Assist with new hire onboarding
  • Other duties as assigned


  • Bachelor degree preferred
  • Relevant work experience (minimum 5 years) in office management, and as an Administrative Assistant, preferably in both a highly professional and established environment
  • Experience in biotechnology industry preferred
  • Highly proficient with technology
  • Exceptional in handling utmost confidential and private information
  • Highly proficient on the full Microsoft suite of products, specifically Excel, PowerPoint, Word, and Outlook
  • Meticulousness with details and precision with excellent common-sense aptitude
  • Relentless dedication to high quality work products
  • Exceptional teaming skills player with warmth and sense of humor
  • Ability to multi-task and handle pressure
  • Top notch organization skills and decision making
  • Excellent oral and written communication skills

Inception Sciences offers competitive compensation and excellent benefits packages, as well as working in a supportive team environment. This position is located in our San Diego office. We invite you to consider a career with Inception by submitting your resume to